Job Description

Accounts & Admin Executive

Company: Inspired Homes Pte Ltd
Industry: Construction / Landed Residential Design & Build
Employment Type: Full-Time (5.5 days)

Job Overview

We are looking for a highly meticulous, organised and proactive Accounts & Admin Executive to manage our daily accounting, project documentation and administrative operations.

The ideal candidate must have a strong sense of responsibility, excellent attention to detail and the ability to independently coordinate, follow up and ensure that outstanding matters are completed on time.

Key Responsibilities

Accounts & Finance

Maintain accurate accounting records using Xero, including system setup, quotations, invoicing and payments.
Handle Accounts Payable and Receivable, customer progress claims, collections and bank reconciliations.
Verify supplier and subcontractor invoices, claims and supporting documents, and prepare payments for management approval.
Prepare and submit GST returns, monthly payroll and CPF contributions.
Maintain project expense records and prepare monthly financial and cost reports.

Project & Office Administration

Prepare, update and maintain project documents, contracts, quotations, purchase orders, invoices and records.
Ensure all project and administrative records are accurate, properly filed and regularly updated.
Respond promptly and professionally to calls, emails, WhatsApp messages and enquiries.
Coordinate required work and administrative matters between departments, project teams, suppliers and subcontractors.
Track outstanding documents, submissions, approvals, claims and deadlines, ensuring timely follow-up and completion.
Handle MOM-related matters, work permits and foreign worker administration.
Maintain an organised digital and physical filing system.
Support general office administration and daily operations.

Job Requirements

Relevant experience in accounting and administration, preferably in the construction industry.
Hands-on experience with Xero, GST, payroll and CPF submissions.
Proficient in Microsoft Excel and Word.
Highly meticulous, accurate and detail-oriented, particularly in paperwork, billings and financial records.
Proactive, resourceful and analytical, with good problem-solving skills.
Strong organisational skills and ability to manage multiple priorities and deadlines.
Able to work independently, take ownership and follow through on assigned matters until completion.
Responsible, committed and comfortable working in a fast-paced environment.
Good communication and interpersonal skills with a positive working attitude.
Familiarity with MOM regulations and foreign worker administration is an advantage.
Ability to communicate in Mandarin is preferred for liaison with Mandarin-speaking workers and suppliers.