Job Responsibilities
Purchasing / Procurement
- Source and liaise with suppliers for food ingredients, packaging, and kitchen supplies
- Request quotations, compare pricing, and negotiate cost-effective purchases
- Issue purchase orders and ensure timely delivery to support kitchen operations
- Monitor inventory levels and coordinate with kitchen team to maintain optimal stock
- Track market pricing of ingredients and ensure cost control
- Ensure quality and compliance of goods received (e.g. freshness, quantity, specifications)
- Resolve discrepancies in deliveries, shortages, or quality issues
Accounts / Finance
- Handle Accounts Payable (AP) and Accounts Receivable (AR) functions
- Process supplier invoices and ensure timely payments
- Perform bank reconciliations and maintain accurate financial records
- Assist in monthly closing and preparation of financial reports
- Track and reconcile purchasing records against invoices and delivery orders
- Liaise with suppliers, auditors, and internal teams on finance matters
Inventory & Operations Support
- Maintain proper documentation of purchase orders, invoices, and delivery orders
- Support stock take and inventory reconciliation for the central kitchen
- Assist in cost tracking and food cost analysis
- Ensure compliance with internal controls and food safety requirements
- Any other ad-hoc duties as assigned
Job Requirements
- Diploma or Degree in Accounting, Finance, Business, or related field
- Minimum 2-3 years of experience in purchasing and/or accounts (F&B experience preferred)
- Familiar with inventory and cost control in a central kitchen or F&B environment
- Proficient in accounting systems (e.g. NetSuite, Xero, or similar)
- Strong attention to detail and good organisational skills
- Able to multitask in a fast-paced environment
- Good communication and negotiation skills
- Proficient in Microsoft Excel
