Company Overview
Alfa Connections Pte Ltd specializes in Microsoft solutions, focusing on SharePoint and Office 365 to deliver tailored IT services. We drive innovation and productivity through integrated, scalable, and secure business applications, empowering clients with cost-effective technology solutions.
Job Summary
We are seeking a proactive Office Operations Executive to coordinate administrative, finance, HR, and project support functions, ensuring seamless daily operations within a dynamic IT services environment.
Responsibilities
- Manage daily office operations to maintain an organized and efficient workplace
- Handle correspondence, documentation, and filing systems both digitally and physically
- Coordinate meetings, manage calendars, and facilitate internal communications
- Assist project teams by preparing documentation, scheduling activities, and coordinating resources
- Track project progress and maintain accurate operational records to support project delivery
- Support staff and client onboarding and offboarding processes to ensure smooth transitions
- Assist in preparing invoices, quotations, and tracking expenses for finance operations
- Liaise with vendors and suppliers to fulfill procurement requirements efficiently
- Maintain basic financial records in coordination with external accountants
- Coordinate recruitment activities including interview scheduling and onboarding support
- Maintain employee records and manage HR documentation accurately
- Support internal engagement initiatives and coordinate training sessions
- Serve as a primary contact for general inquiries to facilitate communication flow
- Coordinate administrative matters with clients and partners to support business relationships
Required competencies and certifications
- Diploma or Degree in Business Administration, Management, or related field
- 1-3 years of experience in administrative or operations roles
- Strong organizational and multitasking skills demonstrated through managing office operations and project support
- Effective written and verbal communication skills for internal and external interactions
- Proficiency in Microsoft 365 applications including Outlook, Excel, Word, and Teams
Preferred competencies and qualifications
- Experience working in IT services, SaaS, or Microsoft technology environments
- Familiarity with SharePoint, Power Apps, or CRM systems to support digital workflows
- Basic knowledge of finance and administrative processes to assist operational tasks
- Experience supporting project teams or technical departments to enhance coordination
Other Information
Benefits
- Exposure to Microsoft technologies such as M365, Azure, Security, and Copilot
- Career growth opportunities into Operations Manager or Project Coordinator roles
- Dynamic, fast-paced environment focused on digital transformation
- Access to training and development programs
Why Join Alfa Connections
- Microsoft Solutions Partner specializing in Modern Work & Security
- ISO 27001:2022 certified organization
- Growing company in AI, Security, and Cloud transformation sectors
- Opportunity to work on cutting-edge projects including SOC, Copilot, and Power Platform
