Accounts and Admin Executive

Core Accounting Responsibilities

• Accounts Payable & Receivable: Process vendor bills, issue customer invoices, and track incoming or outgoing payments.
• Data Entry & Ledger Maintenance: Record daily financial transactions accurately in accounting software using double-entry principles.
• Reconciliation & Reporting: Reconcile bank statements, track accounts ageing reports, and assist with month-end closing activities or audit preparations.
• Payroll & Expenses: Help process staff payroll, expense claims, and petty cash records.

Core Administrative Responsibilities

• Office Operations: Coordinate day-to-day general administration, manage office supplies, and handle incoming or outgoing courier services.
• Document & Records Management: Maintain organized physical and electronic filing systems, open/close client files, and archive confidential records.
• Communication & Coordination: Answer phone calls, direct inquiries, and manage correspondence via email or messaging platforms for clients, suppliers, and internal teams.
• Scheduling & Support: Assist with meeting arrangements, calendar management, and general HR or operational support as needed.

Must be proficient in both written and spoken English and Mandarin Chinese.