Accounts & Admin Executive

Job Summary

We are seeking a detail-oriented, responsible, and organised Accounts & Administration Executive to manage the company's day-to-day accounting and administrative operations. The successful candidate will support financial record-keeping, invoicing, payment processing, payroll administration, documentation, and general office administration to ensure smooth and efficient business operations.

Key Responsibilities

1. Accounting & Payroll

• Maintain accurate accounting records, book-keepings and ensure all financial transactions are properly recorded.

• Prepare and issue invoices, receipts, payment vouchers.

• Handle accounts payable and accounts receivable, including monitoring outstanding payments and following up on overdue accounts.

• Process supplier payments, staff claims, reimbursements, and other company expenses.

• Maintain proper filing of invoices, receipts, contracts, and other financial documents.

• Prepare monthly payroll and payslips.

• Calculate and process employee salaries, allowances, deductions, and reimbursements.

• Maintain employee payroll records and assist with payroll-related enquiries.

• Ensure payroll and CPF records are accurate and properly documented.

2. General Administration

• Handle daily office administration, including filing, data entry, correspondence, and document management.

• Manage company records, agreements, licences, and administrative documents.

• Coordinate office supplies, equipment, maintenance, and other operational requirements.

• Provide administrative support to management.

• Support onboarding documentation and maintain employee records.

• Perform other duties as assigned by management.

Job Requirements

• Diploma or equivalent qualification in Accounting, Finance, Business Administration, or a related field.

• Preferably 2-3 years of relevant experience in accounting and administration.

• Proficient in Microsoft Excel, Word, and other office applications.

• Good numerical, analytical, organisational, and time-management skills.

• Strong attention to detail and ability to maintain accurate records.

• Able to work independently, manage multiple tasks, and meet deadlines.

• Good communication and interpersonal skills.

• Trustworthy, proactive, responsible, and able to maintain confidentiality when handling financial and employee information.