Admin & Accounts Executive

Job Description

We are looking for a responsible and detail-oriented Admin & Accounts Executive to support our daily administrative and accounting operations.

The successful candidate will assist with general office administration, accounts payable/receivable, invoicing, documentation and coordination with clients, suppliers and subcontractors.

Key Responsibilities

• Handle daily administrative andclerical duties
• Handle sales inquiries, prepare quotations, follow up with clients, and close deals
• Prepare invoices, purchase orders and payment documents
• Assist with accounts payable and accounts receivable
• Assist with bank and vendor reconciliations accuracy.
• Follow up on outstanding invoices and payments
• Maintain proper filing of accounts and project documents
• Assist with data entry and preparation of accounting records
• Handle petty cash and staff expense claims
• Assist with payroll
• Coordinate with suppliers, subcontractors and clients on documentation and payment matters
• Assist management with administrative reports and other ad-hoc tasks
• Ensure documents and records are properly maintained and updated
• Handle insurance, LM/LG renewals, and Jurong Island pass procedures

Requirements

• Minimum 2 years of relevant experience in administration or accounts
• Experience in the construction or engineering industry is an advantage
• Knowledge of basic accounting principles
• Familiar with Microsoft Office, especially Excel
• Experience with accounting software such as ABSS is an advantage
• Familiar with QuickHR platform
• Good organisational and communication skills
• Meticulous, responsible and able to work independently
• Able to manage multiple tasks and meet deadlines
• Familiarity with insurance, LM/LG renewals, and Jurong Island pass procedures is preferred.

Salary & Benefits

• Salary: S$2,600 - S$3,000per month, depending on experience and qualifications
• 23 days Leave (14 days annual leave and 9 days Casual leave)
• Good medical benefits and insurance
• Performance bonus (Twice a year)
• Flexible work arrangement.
• Opportunities for career development
• Friendly and supportive working environment

Preferred Candidate

We are looking for someone who is reliable, organised and willing to learn, with a positive attitude and good attention to detail.

Candidates with experience handling construction invoices, subcontractor accounts, purchase orders and project documentation will have an advantage.

To apply:
Please submit your CV with your expected salary and availability.