Accountant or Manager

This position reports to the Executive Director and the incumbent is responsible for the following duties/responsibilities:

Financial Accounting and Reporting

• Manage the full set of accounts, including month-end closing, journal entries, and preparation of balance sheet schedules.

• Maintain accurate general ledger records, ensuring compliance with accounting standards and internal control requirements.

• Prepare monthly financial and management reports, including audit schedules and ad-hoc analysis.

Audit & Grant Audit Responsibilities

Statutory Financial Audit

• Prepare complete and accurate audit schedules for Statement of Financial Position and Statement of Comprehensive Income with supporting documentation and reconciliations.

• Liaise directly with external auditors, providing timely responds to queries and requests for clarification.

• Coordinate the year-end audit timetable, ensuring all deliverables are met within agreed deadlines.

• Review audit findings and work with management to implement recommended internal control improvements.

• Maintain an organised archive of audit working papers and evidence for future reference and regulatory compliance.

Grant and Funding Audits

• Ensure all grant-related financial records (e.g., SkillsFuture Credit, PSEA withdrawals, TPG subsidies, scholarships, bursaries) are properly documented, verifiable, and filed in accordance with funding requirements.

• Prepare detailed grant utilisation reports, reconciling funding received with eligible expenses incurred.

• Cross-check grant claims against source documents (e.g., student contracts, attendance records, course completion) to ensure compliance with funding criteria.

• Coordinate with grant auditors, providing requested evidence and clarification promptly.

• Implement corrective actions for any audit findings to prevent recurrence of non-compliance.

• Maintain a grant audit checklist and calendar to ensure timely preparation and submission of all supporting documents for upcoming grant audits.

Corporate Tax Compliance

• Review corporate income tax computations in accordance with applicable local regulations.

• Coordinate with external tax agents to ensure accurate and timely filing of annual corporate tax returns.

• Maintain and update tax schedules, deferred tax calculations, and supporting documentation.

• Assist in preparing tax-related disclosures for statutory financial statements.

• Act as the primary internal point of contact for external tax agents on corporate tax matters.

• Provide external tax agents with necessary financial data, reconciliations, and documentation for tax compliance purposes.

• Support tax risk management through proper record-keeping and internal controls.

Accounts Receivable Management

• Maintain ageing reports and implement collection strategies to manage overdue accounts.

• Reconcile receipts with bank statements and update accounting systems.

• Monitor student instalment payment schedules and coordinate with internal teams to ensure timely collections.

Accounts Payable & Payment Processing

• Process supplier invoices, ensuring proper matching with supporting documents and statements of account.

• Prepare and execute vendor payments in timely manner.

• Maintain and update foreign exchange rates in the accounting system.

• Review and verify payment batches, ensuring accuracy and timeliness.

Compliance & Regulatory Submissions

• Prepare and submit statutory filings such as GST returns and grant claims.

• Ensure strict adherence to grant requirements, including invoice accuracy and documentation.

• Submit invoices via government invoicing portals (e.g., Vendors@Gov) as required.

• Support internal and external audits by preparing schedules, reconciliations, and supporting documentation.

Systems & Process Management

• Maintain and update accounting software, ensuring accuracy of data and compliance with SOPs.

• Provide support during system migration as needed.

Other Responsibilities

• Support cross-department collaboration.

• Undertake ad-hoc finance projects and assignments as directed by management.

• Provide backup support for AP or AR functions during peak periods or staff absences.