Job Description

1. Tender Management & Coordination

Monitor tender opportunities through GeBIZ and client procurement portals.
Maintain tender trackers and monitor submission timelines and deadlines.
Coordinate with Project Directors, Project Managers and internal stakeholders on tender submissions.
Prepare and compile tender documentation, including company profiles, project references, personnel CVs and manpower schedules.
Assist in preparing fee proposals, financial schedules and tender pricing.
Coordinate tender clarifications, interviews and presentations.

2. Financial & Commercial Administration

3. Business Development & Marketing Support

Prepare and maintain company profiles, corporate presentations and marketing materials.
Maintain records of completed and ongoing projects for business development and tender purposes.
Coordinate business development proposals and client presentations.
Track prospective clients, business opportunities and follow-up activities.
Support client meetings, networking activities and other business development initiatives.

4. Personnel CV & Resource Database Management

Maintain and update a centralised database of staff CVs, qualifications and professional experience.
Track professional registrations, certifications and project experience.
Coordinate with Project Directors and HR to obtain updated personnel information.
Tailor staff CVs to meet specific tender requirements.
Prepare project organisation charts and manpower deployment schedules.

5. Corporate Administration

Provide administrative and coordination support to the Managing Director.
Prepare correspondence, reports, meeting materials and PowerPoint presentations.
Coordinate management meetings and follow up on outstanding action items.
Maintain organised filing systems for tender, contractual, financial and corporate documents.
Monitor key deadlines and coordinate with internal and external stakeholders.
Handle confidential company information with discretion.

Job Requirements

Diploma or Degree in Business Administration, Construction Management, Marketing, Finance or a related discipline.
Preferably 3–5 years of relevant working experience.
Experience in tender administration, executive support, business development or corporate administration.
Experience in the construction, engineering, architecture, quantity surveying or project management consultancy industry would be an advantage.
Familiarity with GeBIZ and Singapore public-sector tender procedures is preferred.
Experience in preparing tender proposals, company profiles and personnel CVs would be an advantage.
Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
Strong Excel skills with the ability to manage financial trackers and prepare reports.
Strong organizational, coordination and communication skills, with the ability to manage multiple priorities and deadlines.

Tender & Business Development Manager