Tender & Business Development Manager

Responsibilities:

Tender Management

• Monitor tender opportunities through GeBIZ and client procurement portals.
• Maintain tender tracking records and submission deadlines.
• Coordinate with Project Directors, Project Managers and internal teams on tender submissions.
• Prepare and compile tender documents, company profiles, project references, CVs and manpower schedules.
• Assist with fee proposals, financial schedules and tender pricing.
• Coordinate tender clarifications, interviews and presentations.

Financial & Commercial Administration

• Prepare financial summaries, revenue reports and management reports.
• Track project budgets, consultancy fees, invoices and outstanding payments.
• Liaise with Finance on billing and payment matters.
• Maintain project financial and commercial records.

Business Development & Marketing Support

• Prepare and update company profiles, corporate presentations and marketing materials.
• Maintain records of completed and ongoing projects.
• Coordinate business development proposals and client presentations.
• Track prospective clients, business opportunities and follow-ups.
• Support client meetings and networking activities.

Personnel CV & Resource Database Management

• Maintain a centralised database of staff CVs and qualifications.
• Update professional registrations, certifications and project experience.
• Coordinate with Project Directors and HR to obtain updated staff information.
• Customise CVs according to tender requirements.
• Prepare project organisation charts and manpower deployment schedules.

Executive & Corporate Administration

• Provide administrative support to the Managing Director.
• Prepare correspondence, reports, meeting materials and PowerPoint presentations.
• Coordinate management meetings and follow-up actions.
• Maintain filing systems for tender, contractual, financial and corporate documents.
• Monitor deadlines and coordinate with internal and external stakeholders.
• Handle confidential company information.

Job Requirements:

• Diploma or Degree in Business Administration, Construction Management, Marketing, Finance or related disciplines.
• Preferably 3-5 years of relevant experience.
• Background in tender administration, executive support, business development or corporate administration.
• Construction, engineering, architecture, QS or project management consultancy experience is advantageous.
• Familiarity with GeBIZ and Singapore public-sector tender procedures is preferred.
• Experience preparing tender proposals, company profiles and personnel CVs is an advantage.
• Proficient in Microsoft Excel, Word and PowerPoint.
• Strong Excel skills for financial tracking and reporting.