Tender & Business Development Manager

Job Description

1. Tender Management & Coordination

• Monitor tender opportunities through GeBIZ and client procurement portals.
• Maintain tender trackers and monitor submission timelines and deadlines.
• Coordinate with Project Directors, Project Managers and internal stakeholders on tender submissions.
• Prepare and compile tender documentation, including company profiles, project references, personnel CVs and manpower schedules.
• Assist in preparing fee proposals, financial schedules and tender pricing.
• Coordinate tender clarifications, interviews and presentations.

2. Financial & Commercial Administration

• Prepare financial summaries, revenue reports and management reports.
• Monitor project budgets, consultancy fees, invoices and outstanding payments.
• Liaise with the Finance team on billing and payment matters.
• Maintain accurate project financial and commercial records.

3. Business Development & Marketing Support

• Prepare and maintain company profiles, corporate presentations and marketing materials.
• Maintain records of completed and ongoing projects for business development and tender purposes.
• Coordinate business development proposals and client presentations.
• Track prospective clients, business opportunities and follow-up activities.
• Support client meetings, networking activities and other business development initiatives.

4. Personnel CV & Resource Database Management

• Maintain and update a centralised database of staff CVs, qualifications and professional experience.
• Track professional registrations, certifications and project experience.
• Coordinate with Project Directors and HR to obtain updated personnel information.
• Tailor staff CVs to meet specific tender requirements.
• Prepare project organisation charts and manpower deployment schedules.

5. Corporate Administration

• Provide administrative and coordination support to the Managing Director.
• Prepare correspondence, reports, meeting materials and PowerPoint presentations.
• Coordinate management meetings and follow up on outstanding action items.
• Maintain organised filing systems for tender, contractual, financial and corporate documents.
• Monitor key deadlines and coordinate with internal and external stakeholders.
• Handle confidential company information with discretion.

Job Requirements

• Diploma or Degree in Business Administration, Construction Management, Marketing, Finance or a related discipline.
• Preferably 3–5 years of relevant working experience.
• Experience in tender administration, executive support, business development or corporate administration.
• Experience in the construction, engineering, architecture, quantity surveying or project management consultancy industry would be an advantage.
• Familiarity with GeBIZ and Singapore public-sector tender procedures is preferred.
• Experience in preparing tender proposals, company profiles and personnel CVs would be an advantage.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Strong Excel skills with the ability to manage financial trackers and prepare reports.
• Strong organizational, coordination and communication skills, with the ability to manage multiple priorities and deadlines.