Company Overview
The Talent People specializes in customized talent solutions, offering project-based and permanent placements to improve hiring processes and address talent shortages in a competitive global market.
Job Summary
Manage front counter and student administrative functions at a secondary school, serving as the first contact for visitors and coordinating student movement and attendance with the Student Management Team.
Responsibilities
- Manage the school's front counter as the primary contact for visitors, parents, staff, and students
- Respond to phone queries and complaints, relay messages, and transfer calls to appropriate staff
- Maintain office inventory, including stationery and administrative supplies
- Receive and dispatch all incoming and outgoing mail accurately
- Oversee lost-and-found processes and manage loan records for school items such as uniforms and umbrellas
- Provide general administrative support including data entry and other assigned duties
- Record and notify parents of student early release promptly
- Coordinate student movements between Form Teachers and the Student Management Team, responding quickly to messages and alerts
- Monitor, record, and collate data on student late-coming, attendance, and CCA attendance to provide real-time reports to the Student Management Team
- Manage the confiscation process of students mobile phones efficiently
- Assist with sick bay, ambulance, and incident record keeping
- Manage issuance of student lift passes
Preferred competencies and qualifications
- Prior experience working in a school environment
- Proficiency in Microsoft Office Suite and WhatsApp Chat
- Strong communication and interpersonal skills demonstrated through effective interaction with students, parents, and staff
- Ability to multi-task and maintain professionalism in a fast-paced environment
- Demonstrated problem-solving skills and initiative in administrative tasks
- Collaborative team player with strong social skills
Other Information
- Employment Type: Contract (12 months firm option to extend up to 12 months)
- Working Hours: Mon-Thu 8:30am-6:00pm Fri 9:00am-6:00pm
- The Talent People | EA License No: 24C2589 | TTP/MOE/SSO-CCKSS
