The essential responsibilities includes:
- Perform a full range of coordination and administrative duties, including but not limited to invoicing, data entry, document filing, invoice verification, and preparation for payment.
- Efficiently manage documentation, including printing and filing.
- Handle incoming phone calls and restock store housekeeping products.
- Request quotations and negotiate contract terms with internal and external partners.
- Carry out any other ad-hoc administrative duties and operational support as required or assigned by the Manager/Supervisor.
- Handle requests, feedback, and queries professionally.
- Review and ensure the accuracy of all invoices.
- Work closely with internal stakeholders to ensure smooth coordination of documentation.
- Any other roles/duties as assigned
Formal Education & Certification:
Knowledge & Experiences:
- Minimum 2 years of relevant working experience
- Possesses excellent customer service, negotiation, interpersonal, and written skills
- Possesses positive work attitude, drive, and resilience to meet job challenges
- Ability to multi-task effectively and work independently
- Well-versed in Microsoft Office (i.e. Excel, Word PowerPoint etc.)
Personal Attributes
- Positive attitude
- Good communication skills
- Excellent interpersonal and negotiation skills
- Focused and able to prioritise
- High level of initiative and integrity
- Meticulous with a keen eye for detail
- Ability to work under pressure in a fast pace working environment
- Ability to interact with internal and external clients at all levels demonstrating a high level of professionalism
