Sr/ Associate Executive, Medical Social Services

Overview

Provide secretarial and administrative support to Head of Department, Senior Principal MSW, Principal MSW and perform liaison functions between Departments/Divisions.

Responsibilities

• Manage the working calendar of Head of Department by coordinating and scheduling meetings and other official engagements.

• Liaise, follow-up, update and remind Head of Department about meetings, official engagements and matters of importance from time to time.

• Set-up and maintain efficient and accessible filing system for the Department.

• Manage secretarial duty roster for Senior MSWs and MSWs.

• Arrange and coordinate meetings, including the booking of rooms.

• Track attendance and upload files for meetings.

• Compile information and data into reports.

• Maintain and follow-up statistical data.

• Facilitate event logistics and ensure event flow.

• Follow-up on quotations, Purchase Orders and service agreements with corporate partners.

• Raise billing requests to Finance when required.

• Keep track of Juronghealth Fund utilisation

• Submit Medication Assistance Fund (MAF) Plus applications to MAF Plus panel for approval.

• E-procure stationery for Department.

• Apply and prepare requests for IT passwords, name stamps, name cards, workstations and car park access etc.

• Liaise with vendors for quotations and deliveries.

• Process purchase requisition for purchases i.e. brochures and books etc.

• Process petty cash claims and other claims for Juronghealth Fund/ Long Term Assistance/ Patient Welfare Assistance funds.

• Manage outgoing and incoming mails.

• To facilitate and assist department in asset sighting exercise conducted by ITD team and 1FSS.

• Other assigned duties.

Requirements

• Diploma

• Good working knowledge in MS Office

• Good communication skills, both written and spoken

• Proactive, meticulous and possess initiative

• Able to work efficiently and independently

• Experience in healthcare, service-related industries or human resources preferred