Overview
Provide secretarial and administrative support to Head of Department, Senior Principal MSW, Principal MSW and perform liaison functions between Departments/Divisions.
Responsibilities
- Manage the working calendar of Head of Department by coordinating and scheduling meetings and other official engagements.
- Liaise, follow-up, update and remind Head of Department about meetings, official engagements and matters of importance from time to time.
- Set-up and maintain efficient and accessible filing system for the Department.
- Manage secretarial duty roster for Senior MSWs and MSWs.
- Arrange and coordinate meetings, including the booking of rooms.
- Track attendance and upload files for meetings.
- Compile information and data into reports.
- Maintain and follow-up statistical data.
- Facilitate event logistics and ensure event flow.
- Follow-up on quotations, Purchase Orders and service agreements with corporate partners.
- Raise billing requests to Finance when required.
- Keep track of Juronghealth Fund utilisation
- Submit Medication Assistance Fund (MAF) Plus applications to MAF Plus panel for approval.
- E-procure stationery for Department.
- Apply and prepare requests for IT passwords, name stamps, name cards, workstations and car park access etc.
- Liaise with vendors for quotations and deliveries.
- Process purchase requisition for purchases i.e. brochures and books etc.
- Process petty cash claims and other claims for Juronghealth Fund/ Long Term Assistance/ Patient Welfare Assistance funds.
- Manage outgoing and incoming mails.
- To facilitate and assist department in asset sighting exercise conducted by ITD team and 1FSS.
- Other assigned duties.
Requirements
- Diploma
- Good working knowledge in MS Office
- Good communication skills, both written and spoken
- Proactive, meticulous and possess initiative
- Able to work efficiently and independently
- Experience in healthcare, service-related industries or human resources preferred
