Provide clerical & administration support to project team.
Maintain up-to-date filing systems to ensure quick and accurate retrieval of records.
Prepare and manage staff and project petty cash claims.
Handle general admin tasks including answering phone calls, managing office stationery, coordinating office maintenance, and checking staff attendance in the time management system.
Manage documents and drawings, ensuring proper review, tracking, duplication, and distribution to relevant parties in accordance with established procedures.
Conduct product research and source new suppliers and vendors.
Request quotations and compare prices to ensure maximum return on investment (ROI).
Track incoming inventory, monitor delivery schedules, and record actual arrival times.
Update and maintain accurate records of all orders, payments, and received stock.
Coordinate with the receiving team and follow up on pending or received items.
Establish and maintain professional relationships with vendors and suppliers.
Collaborate with the finance team on invoicing and other financial matters.
Perform other ad-hoc duties as assigned by the management.
