Establish and maintain organised paper and electronic filing systems according to office procedures to ensure the expeditious retrieval of information in the area of QEHS.
Book conference calls, rooms, taxis, couriers, hotels etc.
Assist whenever required to liaise between management and the staff.
Prepare and modify documents including correspondence, reports, drafts, memos and email, copying, binding, scanning etc.
Draft and prepare important letters that are circulated in the office.
Compile all daily reports from various departments relevant to the department.
Reply to all correspondences as directed by the Manager.
Prepare agendas before every meeting and distribute them to all the staff members who are supposed to attend the meeting.
Arrange and/or attend meetings and other gatherings/events.
Monitor stationary level and ordering of office and EHS supplies.
Perform company's errands to post office and office supply store.
Process expenses sheets and invoices.
Operate filling systems.
Maintain up-to-date employee leave records.
Handle sensitive information in a confidential manner.
Requirements
Min Diploma/ Degree in administrative or business related.
At least 3 years as admin assistant or document controller, experience in construction project site is preferrable.
Proficient in computer and MS Office application especially in excel.
