Admin Assistant cum PA support (24 months contract)
Location: Bugis, 5 Days Work Week
Job Responsibilities:
Provide comprehensive support to the manager and the department, ensuring the smooth execution of its mission and operations.
Key Responsibilities:
- Oversee department-wide operational tasks, including budget tracking, capital expenditure requests, administrative check requests, facility planning, meeting scheduling, expense reports, travel arrangements, and phone/voicemail activation prepare relevant forms and requisitions.
- Key liaison for all procurement-related matters within the Regional Marketing Team, including PO creation, invoicing, payments, and accruals.
- Serves as the primary contact for internal finance personnel and external vendors to resolve billing issues.
- Collaborates with the Regional Procurement Team on contract lodgment, vendor creation and maintaining the Approved Vendors List.
- Coordinates vendor meetings, including venue booking and scheduling.
- Supports regional affiliates in organizing events, meetings, and training.
- Assists the Marketing Team in project management, event planning, and workplace engagement initiatives.
- Manages cross-charging of project expenses to ensure accurate financial tracking.
- Maintain accurate records, organize administrative files and databases, and generate weekly/monthly reports.
- Assist the manager and team by handling administrative duties and gathering necessary information and documentation.
Job Requirements :
- Diploma/Degree holder in Administration or any discipline
- At least 5 years of relevant working experience in Secretary and admin support
- Good communication and interpersonal skills, able work well with all levels
- Able to work independently in a dynamic environment
- Proficient in Excel, Word and PowerPoint.
Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO.
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