Primary Duties & Responsibilities
Regional Payroll Verification & Coordination
- Review, check, and verify monthly payroll outputs from external payroll vendors or in-country HR teams for assigned APAC markets.
- Validate payroll data including new hires, leavers, salary changes, allowances, bonuses, overtime, statutory contributions, and deductions.
- Ensure payroll accuracy, completeness, and timeliness prior to payroll sign-off and payment processing.
- Investigate and resolve payroll discrepancies in coordination with payroll vendors.
- Maintain payroll documentation, audit trails, and approval records.
- Support year-end payroll processes including tax filings, annual statements, and audits (where applicable).
- Ensure payroll practices comply with local labor laws, tax regulations, and internal policies.
Regional Recruitment Support
- Coordinate end-to-end recruitment activities for regional markets, in partnership with hiring managers.
- Prepare and post job advertisements on internal and external recruitment platforms.
- Screen resumes, conduct initial candidate shortlisting, and coordinate interview scheduling.
- Liaise with recruitment agencies and external vendors as required.
- Support interview processes, candidate communications, and reference checks.
- Prepare and issue offer letters and employment contracts.
- Track recruitment progress and maintain accurate recruitment data and reports.
- Support employer branding and talent pipeline initiatives for the region.
- Support onboarding logistics for new hires (e.g., workstation setup, stationery, name card).
Office Administration Management
- Oversee day-to-day office administration matters for the Regional HQ office.
- Manage office supplies, vendors, service contracts, and facilities-related requests.
- Coordinate office maintenance, repairs, and health & safety compliance.
- Support travel arrangements (flights, accommodations, visas, insurance), including online platform setup and user support.
- Assist with the submission and tracking of expense and payment requests, including bill processing.
- Maintain, review and update Standard Operating Procedures (SOPs).
- Prepare and publish monthly Newsletter.
- Support internal events and employee engagement activities as required.
Assist with HR projects and initiatives assigned by the Regional HR Lead.
Job Specification
- Education & Experience: Bachelor's degree in HR, Business Administration, or a related field. Possess the relevant HR certification (IHRP, SHRM, CIPD) is a plus. Minimum of 3 - 5 relevant experience in HR operations, payroll administration, recruitment, and/or office administration. Prior experience supporting multiple countries or regional operations within APAC is an advantage.
- Legislation Knowledge: Strong understanding of employment laws in Southeast Asia, HMT, and the MENA region.
Skills & Competencies
- Communication Skills: Excellent communication. Proficiency in additional languages is a bonus!
- Technical Knowledge: Solid understanding of basic payroll principles and HR processes. Strong attention to detail with high accuracy in payroll verification.
- Organising Skills: Good coordination and organisational skills with the ability to manage multiple priorities.
- Tech Savvy: Proficient in MS Office (Excel, Word, PowerPoint) and HRIS systems.
- Team Player: Someone who thrives in a collaborative environment and is always ready to roll up their sleeves and get the job done.
- Cross-Cultural Effectiveness: Ability to work independently and collaboratively in a regional, cross-cultural environment.
