Senior Programme Executive, AI Programme

About the role:

Working directly with the Head of AI Masterplan, who leads the programme, the role runs the programme's secretariat and day-to-day coordination and supports pilot teams and champions as adoption grows across the firm.

Key responsibilities:

• Serve as secretariat to the programme's steering and working committees: schedule meetings, prepare agendas and papers, write minutes, and track decisions and actions.
• Maintain the programme plan, schedule, action log and risk register
• Prepare monthly progress reports and leadership updates with the Head of AI Masterplan
• Support day-to-day delivery of the pilot-team programme, coordinating pilot teams and champions through submissions, approvals, workshops and showcases.
• Collect and analyse adoption, outcome and survey data, and maintain dashboards.
• Track the programme budget, tool licences and vendor contracts.
• Coordinate AI training with the firm's academy and external providers.
• Draft programme communications, and keep records and prepare documents for grants, government programmes and policy compliance.

Requirements:

Essential

• Degree in any discipline, or equivalent experience.
• 3 to 6 years in programme coordination, a project or programme office, or a secretariat role.
• Experience as secretariat to senior management or steering committees, including papers and minutes.
• Well organised, with care in tracking schedules, budgets, decisions and actions.
• Everyday use of generative AI tools, and interest in how they change the way people work.
• Strong writing, and comfort analysing data in Excel or similar tools.

Preferred:

• Exposure to digital or AI adoption projects.
• Experience in architecture, engineering, construction or another professional-services firm.
• Experience in project management.