- Excellent opportunity to join a leader in Financial Services
- 1 year contract
About Our Client
Our client is a well-established organisation within the financial services industry. They operate on a significant scale, offering professional services and a structured work environment.
Job Description
- Oversee day-to-day facility operations for a corporate office environment, including electrical systems, HVAC, UPS, generators, lighting, plumbing, and related services.
- Perform regular site checks and inspections to confirm all building and office systems are operating reliably.
- Provide facilities support for IT/server room areas, covering power continuity, cooling, FM-200 / pre-action fire suppression systems, and environmental monitoring.
- Manage access control (door/card systems), including coordination for after-hours access and support when required.
- Supervise CCTV administration, such as system health monitoring, retrieving recordings, and liaising with external security providers.
- Plan and coordinate preventive maintenance and arrange timely corrective works with vendors and building management.
- Handle vendor and contractor coordination, including incident tracking and follow-up to closure.
- Ensure workplace safety, fire readiness, and audit requirements are met in accordance with Singapore standards and practices.
- Support office moves, space planning, workstation setups, and internal relocations in partnership with relevant stakeholders.
- Act as the point of contact with the landlord/building management, service providers, and internal teams for operational matters and escalations.
- Maintain overall office upkeep - ensuring a comfortable working environment for employees and visitors.
- Monitor compliance with internal policies, regulations, and operational procedures.
- Track facility-related budgets, contracts, service agreements, and maintenance records/documentation.
- Provide general administrative support as needed.
The Successful Applicant
A successful Senior Office Administrator (Facilities) should have:
- At least 4 years of experience in facilities operations or corporate real estate, ideally in financial services or technology-driven workplaces.
- Diploma or Degree in Facilities Management, Engineering, Building Services, or a relevant discipline.
- Strong technical understanding of electrical distribution, UPS and generator systems, HVAC, and fire suppression solutions.
- Practical experience with access control systems and CCTV operations.
- Exposure to vendor management, building management systems (BMS), and compliance/audit documentation.
- Advanced Excel capability, including formulas, data analysis, and report preparation.
- Strong stakeholder management skills to liaise effectively with upper management.
What's on Offer
- Opportunity to work with a reputable organisation in the financial services industry.
- 6 months - 1 year contract with potential for extension.
- Temporary role with potential for skill development and networking.
- Professional and collaborative work environment in Singapore.
If you are an experienced Senior Office Administrator (Facilities) seeking an exciting opportunity in Singapore, we encourage you to apply today.
Contact
Li Xuan Lim (Lic No: R22107137/ EA no: 18C9065)
Quote job ref
JN-012026-6912642
Phone number
+65 6643 9729
