Handle the budget, operations and production of multiple events, in different geographical locations from start to end.
Liaise and negotiate with stakeholders (from different geographical locations) for quotations and procurement.
Conduct site inspections and measurements.
Apply for all licenses and permits required with relevant authorities.
Prepare pre-event planning documents and coordinate with all stakeholders (not limited to suppliers, contractors and venue owners) to facilitate a smooth pre-event setup.
Plan and source for the necessary resources to support the pre-event planning, on-site event execution and coordination to support the delivery of a successful event.
Conduct pre-event and on-site quality control on all event production matters and deliverables by relevant stakeholders.
Provide on-site operational support and manpower management.
Supervise and manage all event setup to facilitate the delivery of a high quality event.
Manage the transportation, delivery and proper accounting of all equipment and event assets.
Manage and coordinate post-event teardown matters, including the reinstatement/return of venue to its original state.
Client Servicing:
Lead the team in the development of proposals, sourcing and preparation of quotations.
Work closely and cohesively with Account Servicing team to ensure concepts and proposals approved by clients are turned into reality.
Follow up timely with requests from clients on the enhancement of proposals.
Taking and preparation of minutes during meetings and presentations, and assisting with other administrative duties as required.
Guide and work cohesively with team members to collectively produce a successful event.
Requirements:
Candidates must be a team player and possess the ability to work independently with minimal supervision.
Candidates must be savvy with event operations and production matters (not limited to Audio-Visual & Lighting, fabrication and IT) and possess the ability to create and manage trackers diligently.
Candidate must be a good communicator, negotiator and is able to articulate ideas effectively.
Candidate must possess at least a Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree in Event Management, or equivalent.
Candidate should have a good command of English Language (written & spoken).
Required skill(s): Google Suite (Slides / Sheets / Docs).
Knowledge in Adobe Photoshop/Illustrator or AutoCad would be an advantage.
Prior experience in Event Operations and Client Servicing is required for this position.
Prior experience in executing events in different geographical locations would be an advantage.
Minimum of 5-6 years working experience in Event Operations and Client Servicing (e.g. Live events, Conference and Exhibition) is required for this position.
Preferably Event managers specializing in Events Management or equivalent.
Flexibility to travel (as needed) for client meetings and events.
