[What the role is]
The Senior Manager (Admin) oversees comprehensive administrative and operational functions within the ACD division, with primary focus on procurement governance and stakeholder management. The role drives division-wide procurement processes, strengthens governance frameworks, and ensures value-for-money in purchasing decisions.
The role is responsible for streamlining administrative processes, implementing effective SOPs, and enhancing the divisions administrative capabilities through future-ready frameworks. Working closely with various teams, the role supports volunteer development initiatives and provides critical data management and secretariat support for division-wide.
As a key member of ACD, the Senior Manager supports both Chingay-related operations and other divisional projects, contributing to PA&aposs overall mission and objectives.
[What you will be working on]
- Lead and strengthen procurement governance across ACD, ensuring value-for-money and compliance with government guidelines.
- Review and vet procurement documents, ensuring proper implementation of templates and guidelines by staff.
- Provide expert guidance to ACD colleagues on procurement methodologies and best practices.
- Engage stakeholders to provide procurement advice and explore alternatives for complex situations.
- Analyse procurement evaluation gaps and develop staff competency through e-learning initiatives.
- Design and implement digital solutions to streamline procurement workflows and processes.
- Serve as ACD Procurement Manager, ensuring data accuracy in procurement documentation.
- Review and streamline ACDs administrative processes to improve efficiency including implementing standardised operating procedures (SOPs) for administrative functions.
- Develop and enhance systems leveraging technology to automate administrative and procurement tracking processes.
- Support the Assistant Director in executing change management strategies that promote the adoption of new systems, processes and technologies in ACD.
- Future-proof administrative frameworks to build team capabilities and create capacity.
- Oversee data management systems and processes.
- Use data analysis and performance metrics to assess the impact of process improvements and make adjustments as necessary.
- Support in developing and implementing volunteer capabilities and training programmes to support Chingay and other ACD events.
- Build and maintain relationships with Chingay partners, stakeholders and supporters
- Any other duties assigned.
[What we are looking for]
NA
