A Senior Admin Executive's job involves managing complex administrative operations, supporting senior leadership, and overseeing internal processes and junior staff. Responsibilities include coordinating meetings and events, managing correspondence and confidential information, handling budget-related tasks, maintaining office facilities, liaising with vendors and stakeholders, and potentially driving process improvements and compliance initiatives.
Key Responsibilities
- Administrative Operations:Oversee and coordinate day-to-day administrative tasks, including managing facilities, office supplies, and equipment.
- Calendar & Meeting Management:Manage complex calendars, schedule meetings and appointments, and coordinate with stakeholders for various events.
- Communication & Correspondence:Act as a first point of contact, handle incoming calls and emails, and manage professional correspondence with internal and external parties.
- Document & Information Management:Organize, file, and maintain important documents, records, and computer-based information, ensuring they are up-to-date and easily accessible.
- Financial & Procurement Support:Assist with administrative invoicing, expenses tracking, and the procurement of goods and services.
- Event Coordination:Plan and coordinate company events, conferences, and other organizational activities.
- Stakeholder & Vendor Liaison:Liaise with internal departments, external vendors, clients, and service providers to ensure smooth operations.
- Process Improvement & Compliance:Identify opportunities to improve administrative processes, drive innovation, and assist with internal audits and compliance with relevant regulations.
- Team Support:Provide support to management and administrative teams, which may include mentoring or overseeing junior staff.
- Ad Hoc Duties:Handle any other assigned tasks as needed by supervisors, demonstrating flexibility and adaptability.
Key Skills
- Communication:Strong written and verbal communication skills are essential for interacting with executives, stakeholders, and managing correspondence.
- Organization & Planning:The ability to manage multiple priorities, organize complex schedules, and maintain efficient filing systems.
- Confidentiality:Professional handling of sensitive and confidential information is crucial.
- Proactivity & Problem-Solving:The ability to proactively identify and address issues and follow through on assigned tasks.
- Technical Proficiency:Competence with relevant office software and potentially specialized document or administrative systems.
