Senior/ Human Resource Executive

Company Description Amici Events & Catering is a premium bespoke caterer in Singapore, offering halal-certified menus and tantalizing food at clients chosen venues. Led by a team of culinary experts, the company designs in-house menus that showcase refined Eastern and Western cuisines. Amici focuses on elevating events through gourmet dishes and meticulous presentation that capture guests attention from arrival to departure. Every event is tailored to reflect the host's personality and desired atmosphere, creating memorable experiences for corporate and individual clients. Known as one of Singapore's best-kept secrets in catering, Amici delivers seamless, customized service for diverse occasions.

Role Description We are seeking an agile and process-driven HR Executive with 3 to 5 years of experience to join our growing Food & Beverage team. Operating across events, catering, and ready-to-eat (RTE) food manufacturing, our workforce spans full-time production staff, office creatives, and casual event crew. Your immediate mission will be to codify our HR processes and help restructure our organization to support our next phase of growth. You will also take full ownership of our daily HR operations, optimizing our workforce management using StaffAny.

Immediate Priorities (First 6–12 Months)

• Process Codification: Review, design, and formally document standard operating procedures (SOPs) for the entire employee lifecycle—from recruitment and onboarding to shift scheduling, payroll, and offboarding.
• Organizational Restructuring: Partner with senior leadership to redesign our organizational structure, mapping out clear reporting lines, department boundaries, and career progression pathways suitable for our diverse operations (corporate, production kitchen, and event logistics).

Key Responsibilities

Workforce Management & StaffAny Optimization

• Own the administration of StaffAny, optimizing its features for automated scheduling, real-time clock-in/out tracking, and timesheet consolidation.
• Monitor shift attendance across multiple venues (catering events) and the central kitchen, ensuring compliance with local rest days and maximum allowable working hours.
• Seamlessly translate StaffAny timesheet data into accurate monthly payroll processing, including variables like OT, night shifts, and casual labor payouts.

Talent Acquisition & Pipeline Building

• Manage full-cycle recruitment for a diverse talent pool: high-volume casual crew for events, skilled kitchen/production staff for RTE, and corporate professionals.
• Build a steady pipeline of freelance or part-time banquet/event crew to meet fluctuating seasonal demands.

HR Compliance & Operations

• Ensure strict compliance with local labor laws, employment acts, and specific F&B/manufacturing regulations (e.g., medical check-ups, food hygiene certification tracking).
• Maintain clean digital personnel records, administer leave, insurance, and medical claims.
• Facilitate progressive employee relations, handling grievances and performance management fairly and professionally.

Other responsibilities

· Management and monitoring of Grants

· Office Admin and Support

Qualifications

Education & Experience

• Bachelor's degree or Diploma in Human Resource Management, Business Administration, or a related field.
• 3 to 7 years of generalist HR experience, ideally within the F&B, hospitality, catering, or food manufacturing sectors.
• Hands-on proficiency with StaffAny is highly preferred; prior experience managing mixed workforces (full-time, part-time, and casual crew) is a major advantage.

Skills & Competencies

• Process-oriented mindset: Proven experience mapping out workflows or writing HR policies/handbooks from scratch.
• Strong knowledge of local employment laws and statutory regulations (e.g., CPF, MOM regulations, food handler requirements).
• Excellent organizational skills with the ability to handle the fast-paced, unpredictable nature of the events and catering industry.
• Exceptional communication skills, with the empathy to connect with frontline kitchen staff and the professionalism to advise corporate leadership.
• Strong communication and interpersonal skills, with the ability to collaborate across teams and levels.
• Organizational and problem-solving abilities, with attention to detail and a proactive, service-oriented mindset.