Location : Stars Ave
Position :Senior Executive 1, HRBP/TA
Division: HR Business Partnership / Talent Acquisition / HR Division
Contract Duration: 12 months
Working Hours
Mon - Thurs : 8:30am - 6:00pm
Friday : 8:30am - 5:30pm
(inclusive of 1-hour lunch break)
Salary: S$2,853 - S$3,780 per month depending on qualification and relevant working experience
About the Role:
The hiring team is seeking a detail-oriented and proactive HR professional to support HR Business Partnership (HRBP), Talent Acquisition (TA), and internship administration, while ensuring accurate management of HR datasets and records.
Primary Responsibilities:
1. HR Business Partnership Admin
- Manage physical personnel files (Pfiles) of HTX employees for easy retrieval.
- Update electronic Pfiles of HTX employees.
- Maintain incoming electronic personal documents in Sharepoint/eRegistry.
- Upload employees photos into the HR system.
- Update tracking lists.
- Provide support for HR Business Partnership matters as assigned.
2. Management of Datasets and Records
- Conduct thorough reviews of datasets and records across HR systems to identify data quality issues including missing data, inconsistencies, duplicates, and errors.
- Verify and correct data where necessary obtain further information both offline and online for incomplete documents.
- Perform data entry into relevant systems of rectified data after verification.
- Collaborate with various teams to understand data requirements and implement cleaning methodologies.
- Perform regular quality checks on cleaned data to ensure accuracy and completeness.
3. Recruitment Admin
- Support the TA team throughout the recruitment lifecycle.
- Schedule and coordinate assessments/interviews, including booking rooms.
- Assist with onboarding, including pre-employment checks, updating new hire records in the HR system, and handling administrative tasks.
- Maintain accurate and up-to-date candidate records in the applicant tracking system.
- Manage new hire onboarding to ensure a smooth transition.
- Submit visitor clearance for new hires first-day reporting.
- Provide other recruitment-related administrative support as assigned.
Secondary Responsibilities:
4. Internship Admin
- Follow up with selected internship applicants on document submission and preferred internship period.
- Create and upload documents in interns profile folders in Sharepoint.
- Maintain accurate and up-to-date internship data in master list (database).
- Send internship agreements and confirm internship details with applicants.
- Follow up with supervisors on onboarding requirements for incoming interns.
- Submit interns onboarding requests via MS Lists, including amendments.
- Submit visitor clearance for interns first-day reporting.
- Send onboarding instructions to interns and supervisors.
- Raise SRs to VITAL for creation/adjustment of HRPS records.
- Send offboarding list and instructions track issuance of testimonials and supervisor assessments.
- Provide other internship-related administrative support as assigned.
Requirements:
- Diploma holder, preferably in HR Management non-diploma holders with relevant HR experience may be considered.
- Proficient in full Microsoft Office Suite, especially advanced Excel functions.
- At least 3 years relevant HR experience, preferably in HRBP admin, recruitment admin, internship, and data management in government agencies.
- Proficiency/experience in RPA and data analytics tools such as Microsoft Power BI and Tableau is advantageous.
- Excellent verbal and written communication skills able to interact effectively with multiple stakeholders.
- Strong problem-solving skills able to manage multiple tasks simultaneously.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Good team player with strong interpersonal skills.
- Detail-oriented with high accuracy meticulous attention to detail and quality control.
- Able to work independently and collaboratively in a fast-paced environment.
If you meet the requirements, please submit your resume directly to [Confidential Information]
EA License No: 96C4864 Reg. No.: R2094940 Goh Khar Keow
