Job Description
Operations
- Manage end-to-end operational processes for mobile phone trading activities, including order processing, fulfillment, and delivery coordination
- Liaise with suppliers, distributors, and internal stakeholders to ensure smooth execution of transactions
- Monitor and track incoming and outgoing shipments to ensure timely delivery and accuracy of orders
- Maintain and update inventory records, ensuring optimal stock levels and accurate reconciliation
- Prepare and verify operational documents such as purchase orders, sales orders, invoices, and delivery notes
- Coordinate closely with logistics partners and warehouses to ensure efficient handling and movement of goods
- Support the trading team in executing deals by ensuring operational readiness and documentation accuracy
- Ensure compliance with company policies, procedures, and regulatory requirements
- Identify and resolve operational issues, including delays, discrepancies, or shipment errors
- Assist in process improvements to enhance efficiency and reduce operational risks
- Provide regular updates and reports on operational status, order progress, and inventory movement
Accounts Payable Management
- Process and record all accounts payable invoices
- Process staff claims and reimbursement claims
- Prepare and post payment vouchers
- Liaise with customers on any discrepancies
- Initiate and process banking payments through online banking platforms
Accounts Receivable Management
- Prepare and post accounts receivable invoices
- Issue monthly Statements of Account (SOA) to customers
- Liaise with customers on any discrepancies
- Record and reconcile all incoming receipts daily
Management Accounting
- Prepare monthly management accounts and reports
- Organise and participate in monthly management meetings to review financial performance
- Prepare year-end forecasted Profit & Loss statements
- To source for an accounting system to ensure better financing reporting
Audit, Tax & Compliance
- Liaise with external auditors and tax agents during statutory audits
- Ensure compliance with statutory and regulatory reporting deadlines
Treasury & Cashflow Management
- Monitor and manage companies cashflow daily
- Maintain loan schedules, ensuring facilities are within approved limits and repayments are made on a timely basis
- Support trade financing matters where applicable
