Senior Executive, Contract Management and Optimisation

Brief Summary

Join a dynamic team and leverage your expertise in procurement and contract management within property management. This role offers the opportunity to play a key part in optimizing vendor relationships and ensuring efficient service delivery across a diverse portfolio.

Responsibilities

• Consolidate and centralize term contracts for hard and soft services in building management across the property portfolio. Collaborate with operational departments to prepare tender documentation and facilitate briefings and site shows for tenders. Conduct pre-qualification to shortlist suitable vendors for tender invitations. Compile and assess tender submissions, including conducting price analyses. Facilitate tender interviews, provide clarifications, and negotiate pricing and contractual terms. Draft recommendation papers to ensure timely approvals and contract awards. Issue contract agreements to selected vendors. Create contracts and purchase orders within the purchasing portal. Ensure compliance with procurement policies and standard operating procedures in service procurement. Undertake additional procurements and contract management tasks as assigned.

Requirements

• Possess a Degree in Quantity Surveying, Building, Estate Management, Facilities Management, or a related field. Minimum of 5 years of relevant experience in procuring property management services. Strong analytical skills with effective communication abilities in both written and verbal forms. Detail-oriented, organized, and resourceful. Proficient in MS Office applications (Word, PowerPoint, Excel). Familiarity with procurement software (e.g., TenderBoard) and SAP is an advantage.