Job Title: Executive/ Senior Executive (Sponsored Research)
Posting Start Date: 05/05/2026
Job Description
The successful candidate will be part of a dynamic research administration team in Duke-NUS Medical School. The team works closely with various stakeholders including faculty members, senior management, interdisciplinary offices within the University and in the SingHealth Duke-NUS Academic Medical Centre. The candidate will support the management of functions including ensuring effective governance of research funding awarded to the School. Key responsibilities include:
- Manage external research funding awarded to Duke-NUS, ensuring proper governance and support the School's competitiveness in securing grants.
- Oversee pre-award and post-award administration for research grants and agreements in compliance with funder requirements and University policies.
- Provide information to faculty and research staff on funding opportunities and grant calls.
- Review grant applications for completeness and facilitate timely submissions.
- Create and activate project accounts.
- Verify manpower recruitment and transfers for grant-funded positions.
- Manage grant variations, extensions and other change requests.
- Ensure timely submission of progress and final reports, and support proper project closeout.
- Develop and implement robust work processes, SOPs, and guidelines for efficient grant administration.
- Liaise with external funders and internal departments on grant-related matters, ensuring smooth coordination and issue resolution.
- Oversee research claims verification and billing process.
- Assist in generating reports and pulling information from financial systems.
- Ensure audit on competitive grants are carried out according to funders requirements.
- Perform other related duties as assigned by the supervisor.
Qualifications
- Bachelor's Degree in Biomedical Sciences or other related disciplines.
- Entry-level candidates or Diploma holders with at least 5 years of relevant experience may also be considered.
- Prior work experience in research administration or academic environment would be advantageous.
- Proactive, with exceptional attention to detail and accuracy.
- Meticulous, well-organized and able to multi-task.
- Have good interpersonal skills and is able to work well in teams.
- Proficient in Microsoft Office applications, such as Word and Excel.
- Experience with SAP would be an advantage.
We regret that only shortlisted candidates will be notified.
