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national university polyclinics

Senior Executive/ Assistant Manager, Operational Support Services

national university polyclinics
Singapore
2-4 Years
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Job Description

You will be responsible for the following:

Facilities Management & Hospitality

  • Manage and maintain the facilities of the NUP polyclinics by working closely with the contractors and vendors in compliances of all rules and regulations.
  • Budget planning, outsourcing, tendering and awarding of contracts, as well as creating, monitoring and delivering of KPIs.
  • Ensure that all preventive, corrective maintenance, and ad hoc works are carried out according to requirements and standards.
  • Assist with contract management.
  • Carry out routine checks and contractor performance reviews with the objective of continuous improvements.
  • Understand and consolidate user requirements for projects and ensure their completion within budget and time.

Biomedical Equipment (BME) Management

  • Assist to monitor and manage the preventive maintenance of BME, Physio and Dental equipment within NUP polyclinics.
  • Coordinate all repair and maintenance work with users and vendors.
  • Manage the renewal of all equipment licensing (e.g. Ultrasonic, Autoclaves and PA X-ray etc).

Facilities Development

  • Coordinate and record note of project activities including workgroup meetings and site meetings.
  • Prepare proposals and establish budgets for new works.
  • Coordinate and complete renovation work planned within budget and time allocated.
  • Provide administrative support for project management work processes - standard document, database, SOPs, as-built document, project status, and project Gantt chart etc.
  • Process progress claims and invoices for both internal and external funded projects, including attending to queries from Finance, Consultants & Contractors.
  • Prepare and submit budget estimates, evaluation report, progress report and cost tracking reports.
  • Interpret and explain plans and contract terms to clinic management, users, consultants/architects and main contractors.
  • Assist to oversee the entire project performance, ensure that implementation complies to policies and procedures, and that construction activities do not interfere with operations.
  • Guide multiple jobs operationally in each phase including pre-construction, construction, closeout, and post-construction services.
  • Identify potential risks to the clients on-going operations planned project.
  • Prepare monthly project status reports and presentations to stakeholders and management.
  • Assist to call for Quotation or Request for Proposal (RFP), evaluate and recommend award.

Requirements


  • Degree in Architecture, Mechanical/ Electrical Engineering, Building Services, Facilities Management or equivalent.
  • Fresh graduates are welcome to apply. Candidates with at least 2 years of relevant experience is advantageous.
  • Proficiency in AutoCad, Microsoft Office, and Project Management software will be an added advantage.
  • Familiarity with Workplace Safety and Health (WSH) requirements is preferred.
  • Good interpersonal, writing, and communication skills.
  • Team player with positive work attitude.
  • Ability to multi-task and work independently.
  • Attention to detail.




More Info

Job Type:
Permanent Job
Industry:
Other
Function:
Facilities Management
Employment Type:
Full time

Job ID: 150509083

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Last Updated: 30-06-2026 06:56:29 PM
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