Senior Executive Assistant - Finance

Vendor Management

• Maintain Vendor Master listing in SAP which include creation, amendment, bank account update and deactivation according to Hospital's policy.
• Review vendors statement of accounts and resolve differences with the vendor.

Monthly closing

• Verify, conduct accounts coding and update non-purchase order (PO and NPO) invoices.
• Ensure all monthly direct debit transactions are keyed into SAP.
• Prepare and upload CPF, foreign workers levy, GST journals into SAP

Payment preparation

• Refund patient admission deposit and resigned staff salary using SAP system
• Monthly patients medifund/silver charges and internal transfer of funds etc
• Assist Executive to stamp paid on the payment documents
• Conduct filing for payment vouchers

Support grant monitoring

• Prepare documents for grant claim from MOH or AIC

Streamline AP process

• Support the new electronic document management system project and its requirements
• Assist in year-end audit requests from auditor
• To undertake any other duties as and when assigned.

Requirements:

• Minimum GCE O level
• At least 3 years of relevant working experience
• Proficient in Microsoft Excel & Words, Outlook and Accounting software
• Preferably with knowledge of SAP FICO
• Good interpersonal skills with ability to communicate well with vendors and internal departments
• Meticulous, responsible, proactive and organised