To provide administrative support to HOD, Clinical Director, Anaesthetists and Department Ops Managers.
Duties And Responsibilities
Major Duties (80%)
Maintain/update all clinicians leave in NHG surveillance system.
Upload Departments leave calendar online.
Filing and tracking of MOPEX leave applications.
Maintaining and updating Dept contact list on monthly basis, circulates to all within Department.
Creation of forms and submit to committee for approval. Liaise with vendors on artwork.
Procurement purchases for the Department and Operating Theatres.
Raise e-Payment for bills and claims for clinicians.
Submit monthly training hours for BSTs / ASTs to Medical Affairs.
Assist to collate MOPEX assessment and results, distribute to senior doctors to rank the juniors 2 months before posting end.
Maintain NUH IT asset inventory list.
Manage pantry inventory, including quotation, stock take and place order with suppliers.
Coordinates food catering for Department function.
Secretariat support to HOD for monthly Senior Staff Meetings & Coregroup Meeting bi- monthly and preparation of slides presentation for SSM & CG Meeting.
General Duties (20%)
Dispatch duties and leave coverage between team members.
Any other duties as assigned by Reporting Officer.
Job Requirements
Educational Qualifications
Diploma from a recognised institution.
Skills and Knowledge
Good co-ordination, interpersonal and communication skills.
Proficient in Microsoft Office Applications.
At least two years working experience, preferably in healthcare industry.
Personal Traits
Pro-active, self-motivated, with a can-do attitude
Ability to multi-task, work independently and work in a team.
