Senior Executive, Administration, EX1A01

• We are seeking a detailed and people-oriented Senior Executive to join our team. This role is responsible for managing the department's administration (including virtual roster administration) and training related matters. You'll play a key role in ensuring the department complies with all administration, training and regulatory requirements as well as timely processing of Team Members overtime for payroll extraction.

   

  Key Responsibilities:

  Department Training Administration

  • Liaise with training vendors for appropriate training to meet FME training needs.
  • Registration, enrolment, scheduling and venue booking (if conducted in RWS) for identified courses
  • Obtaining quotations and payment processing for training
  • Manage FME Learning Management System (LMS)
  • Other adhoc administrative support as required

   

  Virtual Roster (payroll system) Administration

  • Need to work on every Mon, 1st & 15th of the month for virtual roster processing (publishing, authorization and payroll extraction).
  • Check to ensure Team Member swipes are approved correctly by respective Time Managers
  • Check to ensure that overtime do not breach MOM guidelines.
  • Maintain Team Members Leave Records (Annual Leave, Public-Holiday-In-Lieus, Sick Leave, No Pay Leave, etc)  

   

  HR Administration

  • Manage onboarding/offboarding processes
  • Liaise with Team Members on medical checkups, contract renewals, etc.
  • Act as point of contact for admin and logistic matters
  • Arrangement of interviews

   

• Minimum 5 years related administrative work experience

Skills: 

• Possess good organizational communication and collaboration skills
• Able to work with minimal supervision
• Proficient in Microsoft 365 applications
• Basic accounting knowledge