Role Summary
The Senior Executive, Administration role provides operational support for the functional area of non-trade procurement by serving as the key user for front end procurement operations platform and back-end transaction Finance/ERP module. This role focuses on ensuring continuity, compliance, and system integrity through backup coverage and hands-on support during key financial activities. Secondary responsibilities include Employee Expense Claim (EEC) validation support and Internal Control System (ICS) control assistance. Administrative duties apply.
General Responsibilities
1. Non-Trade Procurement - ProcureNet
- Raise new vendor requests or changes in the ProcureNet system
- Initiate AdobeSign of bank documents for new vendor creation and update of bank details.
- Upload contracts to Source-to-Contract (S2C) modules.
- Assist with troubleshooting of ProcureNet system issues
- Provide backup support for training sessions
- Support user acceptance testing (UAT) activities
2. Non-Trade Procurement - GAPIM
- Create PO/PRs for other departments
- Support invoice management and handle queries from internal/external stakeholders
- Maintain and update the GAPIM approval matrix
- Provide backup assistance for error troubleshooting
- Conduct Train-the-Trainer sessions
3. InternalControl
- Support ICS-related tasks or act as a point of contact
- Support user acceptance testing (UAT) activities for GRC profiling
4. Employee Expense Claims (EEC)
- Serve as key user for EEC system to submit, validate, and reimburse expenses incurred by employees during business activities
- Check and revise employee expense reports
- Troubleshoot validation errors, raise tickets and follow up with users.
- Provide data to support automation projects and participate in UAT for enhancement
- Manage Wellness Flex report
5.Administrative Support (Limited Scope)
- Coordinate meeting logistics and team events
- Support document archiving, retrieval, and secure destruction
