The Accounts cum Administration Executive is responsible for overseeing financial records and accounting functions while also managing administrative tasks. This dual-role ensures smooth operations across both finance and administrative departments. The ideal candidate will have strong accounting expertise and the ability to manage various administrative duties to support the team and maintain office efficiency.
Responsibilities:
- Manage and coordinate day-to-day business activities to ensure smooth workflow across departments, supporting operational efficiency and organizational goals.
- Prepare and process all sales-related documents, including sales orders, invoices, and delivery orders, with a high degree of accuracy and within required timeframes.
- Conduct monthly reconciliations of bank, vendor, and customer, ensuring accuracy and resolving discrepancies.
- Ensure that GST-related records are maintained accurately and submitted in compliance with local tax regulations and deadlines.
- Generate and send accurate SOAs to customers regularly, detailing outstanding invoices, payments received, and current balances to facilitate timely collections and resolve discrepancies.
- Assist the sales department by handling customer inquiries, providing updates on order status, and following up on outstanding documents to facilitate seamless transactions.
- Maintain accurate inventory records (GRN) and update sales order reports within the company's management systems, ensuring real-time visibility of stock and order statuses.
- Collaborate with warehouse department to coordinate and support annual stock-take activities, ensuring accurate reporting and reconciliation.
- Maintain a well-organized filing system for all sales-related documentation to support audit readiness and generate timely management reports.
- Ensure that all staff time sheets, overtime hours, and staff claims are completed accurately and submitted within the required deadlines.
- Ensure regular updates of exchange rates on the company's internal portal.
Requirements:
- Excellent eye for detail to ensure error-free documentation and processing
- Problem-solving mindset and proactive attitude
- Familiarity with accounts receivable, invoicing, and payment tracking
- Immediate or short-notice availability preferred
Location: Near Tai Seng MRT, Singapore
Working Days: 5 days (Monday to Friday)
Working Hours: 8.30 am - 5.30 pm
Annual Leave: 14 Days
Additional Benefits: Annual Wage Supplement (AWS)
