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Job Description
We invite applications from proactive and highly organized candidates for the role of Senior Executive, Academic Affairs. This position plays a vital role in supporting faculty administration functions, including faculty review processes, coordination, and management of campus visits.
The successful candidate will coordinate key faculty review cycles-including mid-term review, promotion and tenure, and campus visits-and provide support for a range of administrative initiatives within the School of Computing.
Key Responsibilities
Faculty Review Coordination
- Manage the full annual Mid-Term Advisory Report (MTAR) cycle, including timeline planning, dossier completeness checks, committee scheduling, and outcome tracking.
- Coordinate the Promotion & Tenure (P&T) process end-to-end, in line with University policies and procedures.
- Coordinate the Faculty Campus Visit process, including scheduling, logistics, interview coordination, and documentation to ensure a smooth and professional experience for all participants.
- Handle preparation of dossiers, reference letter workflows, committee logistics, and documentation while maintaining confidentiality and integrity of materials.
- Ensure all materials, communications, and reports are accurate, complete, and provided in a timely manner.
Stakeholders Engagement
- Liaise closely with Dean's Office, Heads of Departments, Committee Chairs and other units in the School/University to align timelines, expectations, and deliverables.
- Serve as a key point of contact to ensure smooth coordination across internal and external stakeholders.
Administrative & Logistics Support
- Provide administrative and logistical support for faculty- and people-related activities, including campus visits, onboarding programs, meetings, and events.
- Assist in general office administration, documentation, procurement, and travel arrangements.
- Support logistics coordination for academic and administrative functions to ensure seamless operations.
- Process all finance-related claims for UG and PG units,
Reporting & Data Management
- Prepare and maintain accurate faculty records, ensuring compliance with data integrity standards.
- Handle ad-hoc reporting requests, tailoring outputs to meet diverse departmental needs.
- Provide data-driven insights and analysis to support policy development and strategic decision-making.
Qualifications
- Bachelor's degree in Business Administration, or a related field.
- Preferably with at least 3 years of relevant administration, or faculty affairs experience, in a higher education or research environment.
- Strong organizational and coordination skills, with attention to detail and timelines.
- Excellent written and verbal communication skills, with the ability to handle confidential information with discretion.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and workflow management systems.
- A team player who demonstrates initiative, professionalism, and service excellence.
Only shortlisted candidates will be notified.
