Senior/Associate Executive (NCID Operations)

Early Applicant

3-5 Years

Job Description

Job Summary

The Senior/Associate Executive will be:

Providing general administrative support to NCID Operations/NCID Executive Directors Office.
Executing and expediting the departments administrative work.
Supporting cross-functional communication and administrative processes.

Main Duties And Responsibilities

Specific

Liaise and coordinate with internal and external departments to collate KPI reports for funded programmes for submission timely.
Raise billing request for claims submission or other ad hoc requests and follow through to completion.
Assist with collation of budget requests from programmes for submission.
Coordinate appropriate record keeping of assets or items issued to tenants, and the maintenance and updating of records.
Assist with meeting arrangement and minutes taking.
Provide support in the execution of new processes or improvements of the department.
Provide functional and administrative support to units managed by the department.
Coordinate and stock up office supplies.
File and housekeep office correspondences, circulars, minutes of meeting and other important documents as required.
Manage and keep track of assets held by department.
Raise procurement/IT and any other ad hoc requests and follow through to completion.
Keep track and submit documentations timely.

General

Education

Preferably possess a Diploma in any discipline or minimally GCE O Level with 3 years working experience.

Experience

Proficient in Microsoft Office applications e.g. Word, Excel and PowerPoint.
Has excellent communication and interpersonal skills.
Demonstrates ability to work independently and proactively.
Ability to multi-task, organise and establish priorities, and perform under pressure