Senior Administrator

NewLife Preschool Services is childcare with a difference. We cherish and nurture every child to become a happy and confident learner with good character values. We believe that each child is a unique individual, who grows and develops skills through exploring within an educational and play-based curriculum.

We are seeking a dedicated and passionate Senior Administrator to join our team. The Senior Administrator reports to the Childcare Admin Manager and supports finance-related operations, through accurate documentation, timely processing, and effective coordination with internal and external stakeholders.

Responsibilities

Invoicing and Billing

. Support monthly billing for student fees.

. Assist in billing for enrichment programs, field trips, uniforms, etc.

. Handle adjustments due to, but not limited to: GSII, advance payments, credit notes.

. Manage refund processes and documentation.

. Maintain distribution list and perform enrolment reconciliation.

Trade Debt Support

. Collate outstanding payment data from the Finance team.

. Send reminders to parents regarding overdue fees.

. Assist in processing late fee adjustments.

Fund Tracking for Events

. Monitor incoming funds for events and special purposes.

. Generate receipts for incoming funds.

. Create and maintain attendance name lists for event participants

. Generate statement of account for events/fieldtrips etc.

Petty Cash Support

. Collate receipts and consolidate in a report

. Submit report to Finance for claim

Procurement Administration

. Assist in creating new vendor profiles.

. Prepare and submit Purchase Requests (PR).

. Process and submit invoices and supporting documents for payment.

. Support the filing and organization of documents related to procurement activities.

ECDA CMS System Updates

. Maintain and update records in the ECDA CMS system as required.

. Ensure accuracy and timeliness of data entry related to student and financial information.

Requirements

. Minimum Higher Nitec Certificate in Business Administration, Financial Services, or related field.

. At least 2 years of administrative experience in childcare industry preferred.

. Service-oriented with strong interpersonal and communication skills.

. Strong team player who is adaptable to changes

. Proficient in Microsoft Office (Excel, Word, Outlook).

. Familiarity with finance systems and ECDA CMS is an advantage.

. Work location: Blk 580 Woodlands Drive 16.