Key Responsibilities
- Invoice Processing
- Posting all sales and purchase invoices after the operations department has completed the orders. This requires attention to detail and knowledge of proper accounting procedures.
- Profit Reconciliation
- Reconcile monthly profit figures reported by the Sales Department against the Accounts Department's financial statements.
- Identify and explain variances between sales profit and accounts profit.
- Present reconciled profit reports to the Sales Director with supporting schedules and evidence.
- Data Extraction & Reporting
- Extract data from multiple sources (accounting system, sales records, ERP/operations logs, etc.).
- Consolidate, analyze, and present findings in structured reports and dashboards.
- Ensure reports are clear, evidence-based, and signed off by relevant Directors.
- Purchase & Inventory Reconciliation
- Reconcile monthly purchase records between Operations and Accounts.
- Work with the Operations team to verify inventory in/out quantities.
- Investigate discrepancies and propose corrective actions.
- Cross-Department Collaboration
- Liaise with Sales, Accounts, and Operations to resolve issues quickly.
- Build strong working relationships across departments to ensure data accuracy.
- Develop standard processes and documentation for reconciliations and approvals.
Requirements
- Degree/Diploma in Accounting, Finance, Business Analytics, or related field.
- Strong understanding of accounting principles and financial reporting.
- Hands-on experience with reconciliations, variance analysis, and management reporting.
- Ability to extract and manipulate data from different systems (Excel, ERP, CRM, Accounting software).
- Excellent attention to detail, analytical thinking, and problem-solving skills.
- Strong communication skills to explain variances to both financial and non-financial stakeholders.
- Ability to work independently with accountability and ownership of reporting accuracy.
Desired Skills (Advantageous)
- Experience in sales/profitability reporting or operations finance.
- Experience in business intelligence or dashboard tools (Power BI, Tableau, etc.).
- Prior experience in industries with complex inventory and purchase cycles.
