Job Description and Responsibilities:
Secretarial Duties
- Provide full secretarial and administrative support to management or assigned department.
- Manage calendars, schedule meetings, and arrange appointments.
- Prepare, draft, and manage correspondence, reports, and documents.
- Coordinate meetings, prepare agendas, and record meeting minutes.
- Handle incoming calls, emails, and enquiries professionally.
- Arrange travel bookings, accommodation, and logistics when required.
- Assist in preparing presentations, reports, and internal communications.
- Liaise with internal departments and external parties for coordination.
- Ensure confidential information and documents are handled with discretion.
- Perform any other secretarial duties assigned by management from time to time.
Administrative Duties
- Assist in the coordination and execution of company events and activities.
- Coordinate the requisition and procurement of stationery, pantry items, and other office supplies, manage inventory levels, and liaise with suppliers or vendors as required.
- Coordinate office maintenance, equipment servicing, and facilities management matters.
- Ensure proper record keeping and compliance with company administrative procedures.
- Perform any other administrative duties assigned by management from time to time.
Job Requirements:
- Diploma or equivalent qualification in Business Administration or related field.
- Proven experience as a secretary, administrative assistant, or similar role supporting senior management.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong organisational and time-management skills.
- Good communication and interpersonal skills.
- Ability to handle confidential information with integrity.
- Ability to multitask and work independently.
