School Receptionist #Bukit Batok

Working Hour

• Mondays to Thursdays: 6:30am to 4:00pm
• Fridays: 6:30am to 3:30pm

Key Responsibilities

Reception & Customer Service

• Answer and direct phone calls in a professional manner.

• Attend to walk-in enquiries and requests from students, visitors, and suppliers.

• Provide accurate information and services to all stakeholders.

Records & Inventory Management

• Maintain and update filing systems and inventory records.

• Manage lost and found items.

• Coordinate the receipt and delivery of goods.

Student Support & Sickbay Management

• Maintain sickbay records and attend to students at the sickbay.

• Manage early dismissal of students due to medical reasons.

• Provide basic first aid to injured students.

Student Events & Administrative Coordination

• Manage student-related matters, including:

  • Student and class photos

  • NRIC applications in school

  • School health checks and dental checks

  • QSE surveys and other student events

• Pack pamphlets, leaflets, and souvenirs for staff and students.

• Assist teachers-in-charge (e.g., notifying them when their goods arrive, helping with event preparations).

• Contact teachers-in-charge as needed.

Secretarial Support

• Arrange appointments and organise meetings.

• Contact students and parents regarding fee arrears or other administrative matters.

General Upkeep & Other Duties

• Maintain cleanliness of School Leaders rooms and the General Office pantry.

• Perform other related administrative duties as assigned by School Leaders and the Admin Manager.

Qualifications, Skills & Experience

• Education: Minimum Secondary School education.

• Experience: Preferably 3 years of experience as a receptionist with administrative experience in a school environment.

• Computer Skills: General proficiency in Microsoft Office applications.

• Systems Knowledge: Able to work with computers and maintain school e-applications (e.g., systems for early release of students, recording of late-coming students, etc.).

• Personal Attributes: Team player, able to work independently, and possesses a positive attitude.