Receptionist cum Admin Assist - Ang Mo Kio

Job Scope Summary:

Front Desk Duties:

1. Attend to inquiries: Respond to telephone and walk-in inquiries from students, parents, vendors, and visitors.

2. Mail distribution: Attend to incoming mail and distribute it to relevant staff.

3. Key issuance: Issue keys to students and staff.

4. Document management: Organize and upkeep administrative documents, and distribute them to relevant teachers and/or students.

5. Form issuance: Issue relevant forms and documents to staff as requested.

Student Care Duties:

1. Sick bay attendance: Attend to students in the sick bay and maintain student injury logbook.

2. Parent contact: Contact parents of students who are unwell or dismissed early.

3. Staff attendance: Retrieve and update daily staff attendance reports.

Administrative Support Duties:

1. Document filing: File procurement and payment documents, and check for signatures.

2. Payment record upkeep: Maintain payment record files and ensure all payment vouchers are accounted for.

3. Bus booking records: Check monthly ad hoc bus booking records and follow up on discrepancies.

4. Ad hoc tasks: Assist with temperature taking exercise and other school exercises.

Job Requirements Summary:

1. Computing skills: Basic knowledge of MS Office and Outlook.

2. Personal qualities: Organized, meticulous, and good interpersonal skills.

3. Experience: Relevant experience in front desk and administration duties.