Admin Assistant cum Receptionist - Ang Mo Kio

Contract Period: From 1 Jan 2026 to 31 December 2026 with an option to extend the Contract for a further period of 1 year.

Working hours:

. Mondays to Thursdays: 7:30am to 5:00pm, inclusive of 1hr lunch break

. Fridays: 7:30am to 4:30pm, inclusive of 1hr lunch break

. Service not required on Saturdays, Sundays and gazetted public holidays

Front desk duties:

. Attend to telephone and walk-in inquiries from students, parents, vendors, visitors, customers etc and where appropriate, direct them to the relevant departments/staff-in-charge for follow-up.

. Attend to all incoming mail and distribute them to the relevant staff.

. Issue keys to students and staff.

. Organize and upkeep the updated copies of administrative documents, and distribute them to relevant teachers and/or students when necessary.

. Issue relevant forms and documents to staff as and when requested.

. Attend to students in the sick bay.

. Maintain student injury logbook and follow up with staff and parents in accordance with safety SOPs.

. Contact parents of students who are unwell or students who are dismissed early.

. Retrieve and update daily staff attendance reports from school system.

. Maintain time-off logbook for all staff and check that time-off applications are duly approved.

. Attend to loss-and-found cases and maintain proper records.

Administrative support duties:

. File procurement and payment documents for all departments, and check that they are duly signed.

. Upkeep payment record files and check that all payment vouchers are accounted for.

. Check monthly ad hoc bus booking records and tally with vendor's billing report. Follow up with vendor and school staff on discrepancies.

. Assist with temperature taking exercise for staff and other ad hoc school exercises

Qualifications, skills and experience:

. Basic computing skills (MS Office, Outlook)

. Organized, meticulous and has good interpersonal skills

. Relevant experience in front desk and administration duties