Working Hour:
- Mondays to Thursdays: 7:30am to 5:00pm, inclusive of 1hr lunch break
- Fridays: 7:30am to 4:30pm, inclusive of 1hr lunch break
- Service not required on Saturdays, Sundays and gazetted public holidays
Skills:
- Basic computing skills (MS Office, Outlook)
- Organized, meticulous and has good interpersonal skills
- Relevant experience in front desk and administration duties
- Bilingual in English and Mandarin
Job Scope:
Front desk duties
- Attend to telephone and walk-in inquiries from students, parents, vendors, visitors, customers etc and where appropriate, direct them to the relevant departments/staff-in-charge for follow-up.
- Attend to all incoming mail and distribute them to the relevant staff.
- Issue keys to students and staff.
- Organize and upkeep the updated copies of administrative documents, and distribute them to relevant teachers and/or students when necessary.
- Issue relevant forms and documents to staff as and when requested.
- Attend to students in the sick bay.
- Maintain student injury logbook and follow up with staff and parents in accordance with safety SOPs.
- Contact parents of students who are unwell or students who are dismissed early.
- Retrieve and update daily staff attendance reports from school system.
- Maintain time-off logbook for all staff and check that time-off applications are duly approved.
- Attend to loss-and-found cases and maintain proper records.
Administrative support duties
- File procurement and payment documents for all departments, and check that they are duly signed.
- Upkeep payment record files and check that all payment vouchers are accounted for.
- Check monthly ad hoc bus booking records and tally with vendor's billing report. Follow up with vendor and school staff on discrepancies.
- Assist with temperature taking exercise for staff and other ad hoc school exercises.
