Job Description: Real Estate Personal Assistant

We are seeking a highly organized, resourceful, and proactive Personal Assistant to support a dynamic real estate professional with daily business operations. This role is ideal for someone detail-oriented, tech-savvy, and comfortable multitasking in a fast-paced environment. You will play a key role in ensuring smooth operations, client satisfaction, and effective marketing support.

Key Responsibilities

Client Management & Communication

• Follow up with clients promptly and professionally.
• Respond to messages, calls, and inquiries on behalf of the agent.
• Build and maintain positive client relationships through timely communication.

Scheduling & Coordination

• Organize and manage appointments, property viewings, and meetings.
• Coordinate calendars, set reminders, and ensure smooth daily operations.

Administrative Support

• Handle submission of paperwork and documentation accurately.
• Prepare and maintain files, contracts, and transaction records.
• Assist in creating professional PowerPoint presentations and proposals.

Marketing & Media

• Manage and update social media accounts with engaging content.
• Occasionally assist with filming and simple video editing for property marketing.
• Support marketing campaigns and branding initiatives.

General Assistance

• Run errands and provide ad-hoc support as needed.
• Anticipate requirements and assist proactively to enhance efficiency.

Requirements

• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Google Sheets, Google Docs, Canva, ChatGPT, and basic video editing software.
• Familiarity with social media platforms (Facebook, Instagram, TikTok, etc.).
• Ability to work independently with a high level of accountability.
• Prior experience in real estate, marketing, or administrative support is an advantage but not mandatory.

What We Offer

• Hands-on exposure to the real estate industry and client-facing work.
• Opportunity to learn property marketing, transactions, and investment insights.
• A flexible working environment with growth potential.
• Work-from-home opportunities and flexible scheduling.