QHSE Assistant

Role Overview
As a QHSE Assistant, you will play a key role in maintaining ISO standards, supporting audits, and ensuring regulatory compliance while working closely with cross-functional teams. This role offers hands-on exposure to real-world QHSE practices, from documentation control to safety coordination and data reporting. You will gain valuable experience in a structured yet fast-paced setting, with opportunities to build strong technical and stakeholder management skills. If you are detail-oriented, proactive, and eager to grow in this field, this is an excellent platform to develop your career.

Company Overview
Our Vision is to become a leading integrated logistics service provider in the region, offering efficient, reliable and quality warehousing and logistics support to the local and overseas market by leveraging on technology and operational excellence.

Key Duties, Roles & Responsibilities:

QHSE Documentation & Control

• Maintain QHSE documentation (policies, procedures, risk assessments and records) in compliance with ISO 9001, ISO 14001 and ISO 45001 requirements

• Control and organize documented information to ensure proper filing, version control and audit readiness

• Maintain document registers and ensure latest revisions are updated and communicated

Regulatory & Compliance Support

• Prepare draft compliance reports and support regulatory submissions (e.g. SCDF, NEA, SPF etc.)

• Assist in license, permit and certification application and renewal processes

• Maintain compliance register and track validity of licenses and permits

• Support monitoring of regulatory requirements and updates

Audit & CAPA Coordination

• Assist in coordination of internal and external audits (ISO, regulatory, customer)

• Prepare audit documents and records for submission

• Track corrective and preventive actions (CAPA)

• Follow up with relevant departments to ensure timely closure

Record Management

• Maintain records for:

  • Incidents and investigations

  • Training and competency

  • Inspection and maintenance

• Ensure all records are complete, updated and audit-ready

Reporting & Data Management

• Compile QHSE data and assist in preparing monthly reports

• Maintain tracking logs (audit findings, incidents, training, licenses)

• Ensure accuracy and completeness of data

Training & Safety Coordination

• Maintain training records and monitor validity of certifications

• Assist in coordinating safety meetings & training sessions

• Support company safety programmes and initiatives

Coordination & Communication

• Liaise with internal departments on QHSE documentation and compliance matters

• Follow up on submission of documents and required actions

• Provide administrative support to QHSE team and operations

Basic Technical Support (Light Scope)

• Assist in Safety Data Sheet (SDS) review, Dangerous Goods (DG) classification and New Product Introduction (NPI) evaluation under supervision

Minimum Requirements:

• Diploma or Degree in Chemical Engineering, Chemistry or a related discipline

• 0-2 years of relevant experience preferred. Entry-level candidates without prior experience may also be considered if they demonstrate strong interest in QHSE in the logistics sector

• Proficient in Microsoft Excel, Word and PowerPoint

• Basic knowledge in Chemistry will be an advantage

• Good communication and interpersonal skills, with the ability to work effectively with internal and external stakeholders

• Detail-oriented, self-motivated and adaptable

• Willing to travel as required