Job Summary
The Accounts Executive (AP) is responsible for managing the company's outgoing payments, ensuring invoices are processed accurately and on time, maintaining vendor relationships, and supporting overall financial operations.
Key Responsibilities
- Invoice Processing
Verify, process, and record supplier invoices accurately. Match invoices with purchase orders and delivery receipts (3-way matching).Ensure proper approvals are obtained before payment.
- Payment Management
Prepare and process payments (bank transfers, cheques, etc.).
Ensure timely payments to avoid penalties or disruptions.
Monitor payment schedules and cash flow requirements.
- Vendor Management
Maintain vendor records and ensure details are up to date.
Respond to vendor inquiries and resolve discrepancies. Reconcile vendor statements regularly.
- Reconciliation & Reporting
Perform monthly reconciliations. Assist in month-end and year-end closing activities.
Generate AP aging reports and other financial reports.
- Compliance & Controls
Ensure adherence to company policies and financial controls.
Maintain proper documentation and audit trails. Support internal and external audits.
- General Accounting Support
Assist with journal entries related to AP.
Support finance team with ad-hoc tasks and reporting.
Requirements
- Diploma/Degree in Accounting, Finance, or related field.
- 3-5 years of experience in Accounts Payable or similar role.
- Knowledge of accounting principles and financial processes.
- Familiarity with accounting software (e.g., Autocount , SAP , ERP)
- Proficient in Microsoft Excel.
- Strong attention to detail and accuracy
- Good communication and organizational skills
Working Location : Joo Koon ( 60 Benoi Road)
