Responsibilities:
Purchase Order (PO) Management
- Issue purchase orders to suppliers accurately and in a timely manner.
- Verify POs align with internal specifications, pricing agreements, and lead times.
Rescheduling and Adjustments
- Adjust order schedules in response to changes in customer demand or production timelines.
- Maintain proactive communication with suppliers to manage changes and minimize disruptions.
Supplier Delivery Schedule Updates
- Maintain up-to-date records of all supplier delivery schedules.
- Track order confirmations, expected delivery dates, and ensure accurate data entry into internal systems.
Shipment Monitoring
- Monitor supplier shipments to ensure on-time delivery.
- Follow up on any shipment delays, discrepancies, or urgent requirements to minimize impact on operations.
Documentation and Paperwork
- Manage all purchasing-related documentation, including PO filing, delivery orders, invoices, and goods receipt notes (GRNs).
- Ensure documentation complies with internal policies and audit requirements.
Reporting and Update
- Prepare and maintain regular reports on procurement activities, material status, supplier performance, and order tracking.
- Update internal stakeholders on critical issues such as delays, shortages, or cost changes.
- Use ERP or procurement systems to ensure accurate and up-to-date data reporting.
Ad-hoc Duties
- Assist the purchasing department with additional tasks or projects as assigned by the superior.
Requirements:
- O-level and above.
- 1 year of working experience in a purchasing, procurement, or supply chain role.
- Entry level welcome to apply and training will be provided.
- Basic knowledge of procurement processes and vendor management.
- Proficient in Microsoft Office (especially Excel) and Nav.
- Good communication and negotiation skills.
- Organized, detail-oriented, and able to multitask in a fast-paced environment.
- Salary will be paid based on working experience and qualification
