Purchasing Executive

Job Scope

1. Sourcing & Supplier Management

• Identify and evaluate potential suppliers.
• Build and maintain relationships with vendors.
• Request and review quotations, samples, and product catalogs.

2. Procurement Process

• Prepare purchase orders (POs) and ensure they are accurate.
• Ensure timely and cost-effective procurement.
• Track and monitor delivery schedules to ensure timely arrivals.

3. Negotiation

• Negotiate price, terms, and delivery with suppliers.
• Seek cost-saving opportunities without compromising quality.

4. Inventory Coordination

• Work with warehouse/inventory team to maintain optimal stock levels.
• Prevent overstocking or stockouts.

5. Documentation & Compliance

• Maintain accurate procurement records (POs, invoices, delivery notes).
• Ensure purchases comply with company policies and budget constraints.
• Assist in audits related to purchasing activities.

6. Quality Assurance

• Coordinate with Quality/Technical teams to ensure goods meet required standards.
• Handle returns or replacements for defective or non-compliant goods.

7. Cost Analysis & Reporting

• Monitor and report on procurement costs.
• Provide reports on purchasing activities, cost savings, and supplier performance.

8. Cross-Functional Collaboration

• Work closely with Finance, Operations, Production, and other departments to align purchasing activities with organizational needs.