Job Purpose
The Purchasing Assistant / Executive responsible for the daily procurement activities for his/her respective projects. He/She ensures that the materials, equipment, etc deliver is correct, to schedule and within budget.
- Process daily Material Requisitions from Sites
- Ensure proper and complete closure of all Material Requisitions
- Coordinate with Site Personnel to ensure that the Materials and Equipment meet the requirements in terms of Quality, Delivery and Cost
- Support Projects Team and Contracts Dept in sourcing for Specify Materials and Equipment
- Summarise and Update the Status of Daily Material Requisitions to Projects Team
- Prepare and Submit to Contracts Dept all backcharge of Materials/Equipment indicated by Projects Team in the daily Material Requisition or emails
- Verify Delivery Order/Invoice's Qty and Rate with Purchase Order
- Liaise with Suppliers for Invoicing issue i.e. Credit/Debit Note, Missing Delivery Order, etc
- Monitor, Maintain and Update Status & Allocation of Kimly's Assets - Machinery & Equipment
- Schedule Maintenance, Servicing, Calibration, etc for Kimly's Assets in accordance to Statutory Requirement
- Prepare and Submit Monthly Reports i.e. Status and Costing of Rental Machinery at Site, Kimly's Assets Allocation and Material Consumption i.e. Water/Electricity Consumption, Waste Disposal Consumption, etc to Snr Project Manager, Project Manager, Operation Manager, etc
- Prepare and Submit Monthly Purchasing and Rental Cost Report to Cost Dept
- Prepare and Submit Monthly Kimly's Assets - Machinery & Equipment Status & Allocation List to Accounts Dept
- Monitor and Update daily price for Fluctuating Material i.e. Diesel
- Monitor, Negotiate & Secure Best Prices and Payment Terms with Suppliers for Current and New Materials/Equipment based on Current Market Trends
- Seeking new reliable Suppliers to provide Quality Goods at Best Prices
- Evaluate and Update Approved Supplier List in accordance to Company's ISO Procedure
- Monitor, Maintain and Update Warehouse's Inventory i.e. Kimly Assets, etc
- Coordinate with Snr Warehouse Supervisor to ensure smooth operations flow between Sites and Warehouse for receipt, storage, retrieval of Materials/Equipment, etc
- Liaise with Snr Warehouse Supervisor all issues relating to the conditions of Materials/Equipment i.e. Kimly Assets, etc upon receipt by Warehouse i.e. damages, lost, etc and verify with Projects Team
- Prepare and Submit to Contracts Dept for backcharge of Materials/Equipment i.e. Kimly Assets, etc upon confirmation by Projects Team
Requirements:
- Diploma or Degree in Construction Management or a related discipline
- Minimum 2 years of relevant experience, preferably in main contractors
- Familiar with ISO standards and procurement compliance
- Strong communication and interpersonal skills
