Purchasing Executive (6 months contract)

Key Responsibilities

Procurement Execution & Compliance:

. Manage the full procurement cycle from Purchase Request (PR) to Purchase Order (PO) closure within our digital system.

. Source and evaluate suppliers, obtaining a minimum of three competitive quotes for all requests.

. Negotiate optimal commercial terms, including pricing, lead times, and payment conditions, especially for urgent requirements.

. Prepare and submit quotation summaries for timely approval from superintendents and managers prior to PO issuance.

. Generate accurate Purchase Orders, verifying all specifications, quantities, and terms.

. Ensure prompt amendment and re-submission of any rejected POs.

Supplier & Relationship Management:

. Proactively identify, evaluate, and onboard new suppliers in coordination with the Purchasing Admin team.

. Build and maintain strong relationships with key suppliers to ensure reliability and quality.

. Participate in tender processes and bulk purchase initiatives to achieve significant cost savings.

Logistics & Operational Support:

. Collaborate closely with the Logistics team to coordinate the timely shipment and delivery of spare parts to vessels worldwide.

. Review Delivery Orders and Service Reports to quickly identify and resolve any discrepancies.

Financial & Administrative Duties:

. Work with accounts to resolve discrepancies between POs and supplier invoices.

. Assist in uploading prepayment and urgent payment requests to the finance shared drive (OneDrive).

. Ensure all POs and PRs are accurately closed in the system in a timely manner.

Continuous Improvement & Safety:

. Participate in and contribute to commercial, contract, and operations meetings.

. Actively participate in and promote the company's safety culture, understanding that procurement decisions directly impact operational safety.

. Support the department head on ad-hoc projects and process improvement initiatives.

Qualifications & Experience

. Diploma, Dip in Supply Chain Management is preferred

. Proven experience (typically 3+ years) in a purchasing or procurement executive role, preferably within the shipping, maritime, or a related industrial sector.

. Strong experience in negotiating with suppliers and managing vendor relationships.

. Proficiency with ERP procurement modules (e.g., SmartPal, Oracle) and Microsoft Office Suite.

. Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.

. Highly organized, detail-oriented, and able to prioritize tasks in a fast-paced environment.

. A proactive problem-solver with a focus on efficiency and cost-saving.